Ask one Bot to report failed runs and waiting drafts
Ask one Bot to watch for trouble after other jobs should have finished, and to flag what failed or is still waiting on you. This idea came from Forward Future's Grok Bot Playbook, Part I. Here's how we'd set it up. We did not build a live verifier for this guide.
1. Pick one Bot. Use a Bot you already talk to. Earlier guides cover how often routines run and how to check usage. This check looks at whether named jobs finished, and whether anything is stuck waiting on you.
2. Name what it should watch. In chat, list the Bots and the routine names you care about. Each Bot's routines live under its details. A row shows the name and when it runs, or Paused.
3. Ask for the routine in chat. Official help says you create a routine by asking what it should do and when. Ask it to run after those jobs should have finished, and to report only problems: a watched routine that is paused, a run that failed, an email waiting as a draft, an approval card that expired or a reconnect card from a signed-out app. Email from a routine waits as a draft until you press Send. An approval card raised by a routine expires after 30 minutes.
4. Check When to run. Open the routine and read the saved schedule. It should match what you asked, in the time zone under Settings, labeled Timezone. A new routine waits for its next scheduled time. It does not run when you create it.
5. Test it once while you watch. On desktop, choose Test if the button is there. A test does real work. It can use connected apps and change files, and the result shows up in the Bot's chat.
6. Let it report, not repair. Tell the Bot to flag problems and wait. Do not let it pause, edit or rerun another routine until you ask. When a flag lands, open that routine yourself. On the phone, Run history shows each recent run as Running, Succeeded or Failed, and a failed run shows its reason.
Routines run in the cloud while your laptop is closed, so the check can arrive before you sit down.
What to do: Pick one Bot, name the routines it should watch, ask for a problem-only check, test it once, and open any routine it flags.
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