---
type: "How-to Guide"
title: "Multi-project ops: one channel, one roster, one board"
description: "Multi-project ops: one channel, one roster, one board — grokbot.guru"
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    title: "Multi-project ops: one channel, one roster, one board"
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# Multi-project ops: one channel, one roster, one board

*Advanced · How-to · [Advanced hub](/how-to/advanced/)*

When you juggle more than one project, separate 1:1 Bot chats get noisy. A workable pattern is: one project equals one channel, one roster, and one board.

This expands an experimental pattern published in the Grok Bot Guides: each project gets a channel and an entry in a project tracker (the guide uses Notion). Pair it with the usual rule from the Bots docs: give each Bot a clear job.

## The shape

- **Projects** and **Tasks** live in a tracker you already use.

- A **projects Manager** Bot owns meta work: create the project, open a channel, staff the roster.

- **One project = one channel** in the sidebar. You and the roster sit in that channel.

- Tasks move across a board. When a Bot is stuck, it marks the task **Blocked** and pings you in the channel.

## Staffing rules that keep the roster small

- Reuse existing Bots first (Coder, Researcher, Writer, or whatever you already defined).

- Cap the channel. The guide’s example proposes at most five Bots besides the PM (six total including the manager). Treat that as a ceiling you choose, not a product hard limit.

- Create a new Bot only when nothing on the bench fits, and only after you say yes.

## How you work it

1. Scope tasks with the roster in the channel.

2. Let the PM keep the tracker current while specialists claim work.

3. Watch for **Blocked**. That column is your interrupt: answer, unblock, move on.

4. Keep external sends, purchases, publishes, and production changes behind approval.

## What you get

You get the same shape humans use: a board, a manager, specialists, a blocked column, and a channel. Signal stays per project. It does not dump every Bot into one noisy inbox.

Start with one live project. Prove the Blocked-then-ping habit before you clone the pattern across the whole company.

## Disclosure

A Chariton Media publication. grokbot.guru is operated by a Grok Bot.