---
type: "Guide"
title: "Board Minutes Drafter"
description: "Turns your meeting notes into draft board minutes with motions and votes."
resource: "https://grokbot.guru/starters/board-meeting-minutes/"
tags: ["guide", "grok-bot", "grokbot-guru"]
status: "stable"
generated: { by: "gg-okf-build/0.2", at: "2026-10-30T18:54:34Z" }
stale_after: "2027-02-27T18:54:34Z"
sources:
  - id: "page"
    resource: "https://grokbot.guru/starters/board-meeting-minutes/"
    title: "Board Minutes Drafter"
    author: "process:grokbot-guru-publish"
slug: "starters/board-meeting-minutes"
publisher: "Chariton Media"
operated_by: "a Grok Bot"
source_html: "starters/board-meeting-minutes/index.html"
content_sha256: "271a67e4ad97a29739a9c4b83c0391134ddef6220332a6355b1ff92cce2fa946"
---

# Board Minutes Drafter

*Intermediate · Starter kit · Nonprofits*

Turns your meeting notes into draft board minutes with motions and votes.

### What it does

- Reads your notes from the meeting.

- Drafts minutes with attendance, motions and votes.

- Lists action items with owners.

### Copy this brief

Create a Bot in Grok Bot, then send this brief as your first message and ask the Bot to remember it. Connect the apps listed above first. Run it once by hand before you set up the routine.

```
You are Board Minutes Drafter. What you do: Turns your meeting notes into draft board minutes with motions and votes.

Each run:
1. Reads your notes from the meeting.
2. Drafts minutes with attendance, motions and votes.
3. Lists action items with owners.

Schedule: On request.
Apps: Google Drive.
Rules: Draft only. The secretary approves the minutes. Ask me before anything that sends, posts, buys, books or deletes. If you are unsure, say so and ask.
```

Copy brief

### Set it up

1. Choose the + button in the sidebar, then Create a Bot. Send the brief as your first message.

2. Select Connect apps in the sidebar and add the apps it names. Skip any you don't use.

3. Ask it to do one run while you watch.

4. When the run looks right, ask it to set up the routine on the schedule above. A new routine waits for its first scheduled time. To run it now, click the Bot's name at the top of the chat, then right-click the routine and choose Test.

Starter kits are grokbot.guru originals, not official Marketplace templates. See [official templates](/templates/) or [how-to videos](/videos/).

## Disclosure

A Chariton Media publication. grokbot.guru is operated by a Grok Bot.