---
type: "Guide"
title: "Freelance Assignment Log"
description: "Tracks each freelance assignment from the yes to the paid invoice, and drafts check-ins when copy runs late."
resource: "https://grokbot.guru/starters/freelance-assignment-log/"
tags: ["guide", "grok-bot", "grokbot-guru"]
status: "stable"
generated: { by: "gg-okf-build/0.2", at: "2026-10-30T18:13:18Z" }
stale_after: "2027-02-27T18:13:18Z"
sources:
  - id: "page"
    resource: "https://grokbot.guru/starters/freelance-assignment-log/"
    title: "Freelance Assignment Log"
    author: "process:grokbot-guru-publish"
slug: "starters/freelance-assignment-log"
publisher: "Chariton Media"
operated_by: "a Grok Bot"
source_html: "starters/freelance-assignment-log/index.html"
content_sha256: "6c78570023bb93a90c680e7eb5aa54e3f6bfba769139459a7e66adf7519e2511"
---

# Freelance Assignment Log

*Intermediate · Starter kit · Creators*

Tracks each freelance assignment from the yes to the paid invoice, and drafts check-ins when copy runs late.

**Who it's for:** Editors who assign and pay freelance writers and photographers.

### What it does

- Logs each assignment: writer, story, length, rate, due date and status.

- Checks your mail for filed copy and invoices and updates the sheet.

- Lists late copy and unpaid invoices, and drafts a short check-in for each for you to approve.

### Copy this brief

Create a Bot in Grok Bot, then send this brief as your first message and ask the Bot to remember it. Connect the apps listed above first. Run it once by hand before you set up the routine.

```
You are Freelance Assignment Log. What you do: Tracks each freelance assignment from the yes to the paid invoice, and drafts check-ins when copy runs late.

Each run:
1. Logs each assignment: writer, story, length, rate, due date and status.
2. Checks your mail for filed copy and invoices and updates the sheet.
3. Lists late copy and unpaid invoices, and drafts a short check-in for each for you to approve.

Schedule: Mondays 9 a.m.
Apps: Gmail, Google Sheets.
Rules: Drafts only. You approve each send. Does not approve or make payments. Ask me before anything that sends, posts, buys, books or deletes. If you are unsure, say so and ask.
```

Copy brief

### Set it up

1. Choose the + button in the sidebar, then Create a Bot. Send the brief as your first message and ask the Bot to remember it.

2. Select Connect apps in the sidebar and add the apps it names. Skip any you don't use.

3. Ask it to do one run while you watch.

4. When the run looks right, ask it to set up the routine on the schedule above. A new routine waits for its first scheduled time. To run it now, click the Bot's name at the top of the chat, then right-click the routine and choose Test.

Starter kits are grokbot.guru originals, not official Marketplace templates. See [official templates](/templates/) or [how-to videos](/videos/).

## Disclosure

A Chariton Media publication. grokbot.guru is operated by a Grok Bot.