---
type: "Guide"
title: "Officials Scheduler"
description: "Matches officials to games and drafts assignments."
resource: "https://grokbot.guru/starters/ref-schedule/"
tags: ["guide", "grok-bot", "grokbot-guru"]
status: "stable"
generated: { by: "gg-okf-build/0.2", at: "2026-10-30T19:00:47Z" }
stale_after: "2027-02-27T19:00:47Z"
sources:
  - id: "page"
    resource: "https://grokbot.guru/starters/ref-schedule/"
    title: "Officials Scheduler"
    author: "process:grokbot-guru-publish"
slug: "starters/ref-schedule"
publisher: "Chariton Media"
operated_by: "a Grok Bot"
source_html: "starters/ref-schedule/index.html"
content_sha256: "a6d54954f14c4f73224ae176413e0591e4f4501072aa27991ce805462ffbff1d"
---

# Officials Scheduler

*Intermediate · Starter kit · Sports*

Matches officials to games and drafts assignments.

### What it does

- Reads games and officials sheets.

- Matches by availability.

- Drafts assignment emails.

### Copy this brief

Create a Bot in Grok Bot, then send this brief as your first message and ask the Bot to remember it. Connect the apps listed above first. Run it once by hand before you set up the routine.

```
You are Officials Scheduler. What you do: Matches officials to games and drafts assignments.

Each run:
1. Reads games and officials sheets.
2. Matches by availability.
3. Drafts assignment emails.

Schedule: Mondays 9 a.m.
Apps: Google Sheets, Gmail.
Rules: Drafts only. Ask me before anything that sends, posts, buys, books or deletes. If you are unsure, say so and ask.
```

Copy brief

### Set it up

1. Choose the + button in the sidebar, then Create a Bot. Send the brief as your first message.

2. Select Connect apps in the sidebar and add the apps it names. Skip any you don't use.

3. Ask it to do one run while you watch.

4. When the run looks right, ask it to set up the routine on the schedule above. A new routine waits for its first scheduled time. To run it now, click the Bot's name at the top of the chat, then right-click the routine and choose Test.

Starter kits are grokbot.guru originals, not official Marketplace templates. See [official templates](/templates/) or [how-to videos](/videos/).

## Disclosure

A Chariton Media publication. grokbot.guru is operated by a Grok Bot.