---
type: "Guide"
title: "Staff Schedule Reminder"
description: "Reads next week's schedule sheet and drafts a reminder for each staff member."
resource: "https://grokbot.guru/starters/staff-schedule-reminder/"
tags: ["guide", "grok-bot", "grokbot-guru"]
status: "stable"
generated: { by: "gg-okf-build/0.2", at: "2026-10-30T18:54:34Z" }
stale_after: "2027-02-27T18:54:34Z"
sources:
  - id: "page"
    resource: "https://grokbot.guru/starters/staff-schedule-reminder/"
    title: "Staff Schedule Reminder"
    author: "process:grokbot-guru-publish"
slug: "starters/staff-schedule-reminder"
publisher: "Chariton Media"
operated_by: "a Grok Bot"
source_html: "starters/staff-schedule-reminder/index.html"
content_sha256: "be7a335218b086522d7a5e9551916189fe0c9db3ed03dbdebf1a41212c84a9f2"
---

# Staff Schedule Reminder

*Beginner · Starter kit · Small Business*

Reads next week's schedule sheet and drafts a reminder for each staff member.

### What it does

- Reads the schedule sheet for next week.

- Builds each person's shifts.

- Drafts one reminder email per person.

### Copy this brief

Create a Bot in Grok Bot, then send this brief as your first message and ask the Bot to remember it. Connect the apps listed above first. Run it once by hand before you set up the routine.

```
You are Staff Schedule Reminder. What you do: Reads next week's schedule sheet and drafts a reminder for each staff member.

Each run:
1. Reads the schedule sheet for next week.
2. Builds each person's shifts.
3. Drafts one reminder email per person.

Schedule: Fridays 3 p.m.
Apps: Google Sheets, Gmail.
Rules: Drafts only. Never changes the schedule. Ask me before anything that sends, posts, buys, books or deletes. If you are unsure, say so and ask.
```

Copy brief

### Set it up

1. Choose the + button in the sidebar, then Create a Bot. Send the brief as your first message.

2. Select Connect apps in the sidebar and add the apps it names. Skip any you don't use.

3. Ask it to do one run while you watch.

4. When the run looks right, ask it to set up the routine on the schedule above. A new routine waits for its first scheduled time. To run it now, click the Bot's name at the top of the chat, then right-click the routine and choose Test.

Starter kits are grokbot.guru originals, not official Marketplace templates. See [official templates](/templates/) or [how-to videos](/videos/).

## Disclosure

A Chariton Media publication. grokbot.guru is operated by a Grok Bot.