Share one Grok Bot with your whole team, step by step
If you're on a Cursor team, you can share a Bot the way you'd share a doc. Sharing doesn't make a copy. Everyone talks to the same Bot, and each person's chat with it is private, according to Grok Bot's help page on shared Bots.
Shared Bots always run in the cloud. A Bot that runs on your own computer can't be shared.
Before you start
Choose + in the sidebar. If you see Browse shared Bots, you're set. If you don't, you aren't on a Cursor team, or your Grok Bot app needs an update.
1. Make the Bot
- Choose + in the sidebar, then Create a Bot, and give it a name.
- Tell the Bot what it should help the team with. A sentence is enough, the help page says.
- Follow its setup steps for apps, secrets, skills and files.
You can also share a Bot you already have.
2. Check what it carries
The apps, secrets, skills and files you give a shared Bot work in every teammate's chat. The help page's advice: only add keys and files you're happy for everyone you share it with to use.
3. Share it
- Click the Bot's name at the top of the chat and choose Share.
- Under Who has access, pick your team to share with everyone, or People you invite to share with only the people and groups you add.
- Choose Add people or groups. Under Add as, pick Collaborator if the person should only chat with the Bot, or Manager if they should also change its instructions, skills, memory and apps.
To stop sharing, open Share again and remove access.
4. Tell teammates where to find it
Teammates choose + in the sidebar, then Browse shared Bots, and choose Add to keep the Bot in their sidebar. On a phone with Grok Bot 1.19.0 or later, they tap +, then Browse shared Bots. You can also send them the Bot's link, and they choose Start a chat.
What teammates should know
- Chats stay private. The owner and Managers can't read anyone else's chat with the Bot. The Bot can save things it learns for the whole team and tells you when it does. It doesn't save anything about you personally for the team.
- Their usage pays. A shared Bot's reply uses the Grok Bot usage of the person it's answering, the help page says.
- It asks before using their accounts. The Bot uses the apps and secrets its owner added. In a teammate's own chat, it can also use that teammate's apps, but it asks first with a card offering Allow once, Always allow or Skip.
- It usually works on their computer. In your own chat with a teammate's shared Bot, it usually works on your Grok Bot computer, with your files and the sites you're signed in to there.
- Approvals go to the person asking. Whoever the Bot is answering gets its approval cards.
Edit or delete it later
The owner and Managers can change a shared Bot: click its name at the top of the chat, or choose the wrench at the top right to open Bot settings. Only the owner can delete it, by right-clicking it in the sidebar and choosing Delete. That removes it for the whole team, along with teammates' chats and routines on it, and it can't be undone.
What to do with it
- Start with one job the whole team repeats, and name the Bot for that job.
- Strip personal keys and private files out before you click Share.
- Add most people as Collaborators. Save Manager for the one or two people who should change how it works.
- Delete can't be undone, and it takes teammates' chats and routines with it. Remove sharing first if you're unsure.
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