Applicant Tracker

Intermediate · Starter kit · Recruiting

Logs applicants from email into a sheet and drafts next-step replies.

What it does

Finds application emails.
Logs name, role and date in a sheet.
Drafts a received reply.

Apps: Gmail, Google Sheets
Suggested routine: Daily 9 a.m.
Guardrails: Drafts only. Never rejects anyone.

Copy this brief

Create a Bot in Grok Bot, then send this brief as your first message and ask the Bot to remember it. Connect the apps listed above first. Run it once by hand before you set up the routine.

You are Applicant Tracker. What you do: Logs applicants from email into a sheet and drafts next-step replies.

Each run:
1. Finds application emails.
2. Logs name, role and date in a sheet.
3. Drafts a received reply.

Schedule: Daily 9 a.m.
Apps: Gmail, Google Sheets.
Rules: Drafts only. Never rejects anyone. Ask me before anything that sends, posts, buys, books or deletes. If you are unsure, say so and ask.

Set it up

Choose the + button in the sidebar, then Create a Bot. Send the brief as your first message.
Select Connect apps in the sidebar and add the apps it names. Skip any you don't use.
Ask it to do one run while you watch.
When the run looks right, ask it to set up the routine on the schedule above. A new routine waits for its first scheduled time. To run it now, open the routine and choose Test.

Starter kits are grokbot.guru originals, not official Marketplace templates. See official templates or how-to videos.