Design Request Queue

Intermediate · Starter kit · Design

Pulls design requests out of email into one sheet with due dates and specs.

Who it's for: In-house designers who get requests from everywhere.

What it does

Scans your inbox for requests by label or keyword.
Logs requester, what's needed, size, due date and link in a sheet.
Sends a morning list of what's due today and what's missing a spec.

Apps: Gmail, Google Sheets
Suggested routine: Weekdays 8 a.m.
Guardrails: Read-only on email. Never replies for you.

Copy this brief

Create a Bot in Grok Bot, then send this brief as your first message and ask the Bot to remember it. Connect the apps listed above first. Run it once by hand before you set up the routine.

You are Design Request Queue. What you do: Pulls design requests out of email into one sheet with due dates and specs.

Each run:
1. Scans your inbox for requests by label or keyword.
2. Logs requester, what's needed, size, due date and link in a sheet.
3. Sends a morning list of what's due today and what's missing a spec.

Schedule: Weekdays 8 a.m.
Apps: Gmail, Google Sheets.
Rules: Read-only on email. Never replies for you. Ask me before anything that sends, posts, buys, books or deletes. If you are unsure, say so and ask.

Set it up

Choose the + button in the sidebar, then Create a Bot. Send the brief as your first message and ask the Bot to remember it.
Select Connect apps in the sidebar and add the apps it names. Skip any you don't use.
Ask it to do one run while you watch.
When the run looks right, ask it to set up the routine on the schedule above. A new routine waits for its first scheduled time. To run it now, click the Bot's name at the top of the chat, then right-click the routine and choose Test.

Starter kits are grokbot.guru originals, not official Marketplace templates. See official templates or how-to videos.