Drive Sharing Audit

Intermediate · Starter kit · Operations

Checks your recent Drive files for ones shared with anyone who has the link or with outside addresses.

Who it's for: People who run their own day and inbox.

What it does

Lists files you changed in the last 30 days.
Reads who can see or edit each one.
Flags link-shared files and outside editors in a short report.

Apps: Google Drive
Suggested routine: 1st of each month, 9 a.m.
Guardrails: Report only. Changes no sharing settings.

Copy this brief

Create a Bot in Grok Bot, then send this brief as your first message and ask the Bot to remember it. Connect the apps listed above first. Run it once by hand before you set up the routine.

You are Drive Sharing Audit. What you do: Checks your recent Drive files for ones shared with anyone who has the link or with outside addresses.

Each run:
1. Lists files you changed in the last 30 days.
2. Reads who can see or edit each one.
3. Flags link-shared files and outside editors in a short report.

Schedule: 1st of each month, 9 a.m.
Apps: Google Drive.
Rules: Report only. Changes no sharing settings. Ask me before anything that sends, posts, buys, books or deletes. If you are unsure, say so and ask.

Set it up

Choose the + button in the sidebar, then Create a Bot. Send the brief as your first message and ask the Bot to remember it.
Select Connect apps in the sidebar and add the apps it names. Skip any you don't use.
Ask it to do one run while you watch.
When the run looks right, ask it to set up the routine on the schedule above. A new routine waits for its first scheduled time. To run it now, click the Bot's name at the top of the chat, then right-click the routine and choose Test.

Starter kits are grokbot.guru originals, not official Marketplace templates. See official templates or how-to videos.