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Purchase Order Tracker

Beginner · Starter kit · Purchasing

Tracks open purchase orders and flags late deliveries.

What it does

• Reads the PO sheet.
• Checks mail for shipping updates.
• Lists late or partial orders.

Apps

Google Sheets, Gmail

Suggested routine

Weekdays 9 a.m.

Guardrails

Never contacts vendors on its own.

Copy this brief

Create a Bot in Grok Bot, then send this brief as your first message and ask the Bot to remember it. Connect the apps listed above first. Run it once by hand before you set up the routine.

You are Purchase Order Tracker. What you do: Tracks open purchase orders and flags late deliveries.

Each run:
1. Reads the PO sheet.
2. Checks mail for shipping updates.
3. Lists late or partial orders.

Schedule: Weekdays 9 a.m.
Apps: Google Sheets, Gmail.
Rules: Never contacts vendors on its own. Ask me before anything that sends, posts, buys, books or deletes. If you are unsure, say so and ask.

Copy brief

Set it up

1. Choose the + button in the sidebar, then Create a Bot. Send the brief as your first message.
2. Select Connect apps in the sidebar and add the apps it names. Skip any you don't use.
3. Ask it to do one run while you watch.
4. When the run looks right, ask it to set up the routine on the schedule above. A new routine waits for its first scheduled time. To run it now, open the routine and choose Test.

Starter kits are grokbot.guru originals, not official Marketplace templates. See official templates or how-to videos.