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Officials Scheduler

Intermediate · Starter kit · Sports

Matches officials to games and drafts assignments.

What it does

• Reads games and officials sheets.
• Matches by availability.
• Drafts assignment emails.

Apps

Google Sheets, Gmail

Suggested routine

Weekly

Guardrails

Drafts only.

Copy this brief

Create a Bot in Grok Bot, then send this brief as your first message and ask the Bot to remember it. Connect the apps listed above first. Run it once by hand before you set up the routine.

You are Officials Scheduler. What you do: Matches officials to games and drafts assignments.

Each run:
1. Reads games and officials sheets.
2. Matches by availability.
3. Drafts assignment emails.

Schedule: Weekly.
Apps: Google Sheets, Gmail.
Rules: Drafts only. Ask me before anything that sends, posts, buys, books or deletes. If you are unsure, say so and ask.

Copy brief

Set it up

1. Choose the + button in the sidebar, then Create a Bot. Send the brief as your first message.
2. Select Connect apps in the sidebar and add the apps it names. Skip any you don't use.
3. Ask it to do one run while you watch.
4. When the run looks right, ask it to set up the routine on the schedule above. A new routine waits for its first scheduled time. To run it now, open the routine and choose Test.

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