Rental Maintenance Log

Intermediate · Starter kit · Real Estate

Logs tenant repair requests from email and keeps a running list by property.

What it does

Finds repair requests in your mail.
Logs property, issue, date and urgency in a sheet.
Drafts a reply telling the tenant it was received.

Apps: Gmail, Google Sheets
Suggested routine: Daily 8 a.m.
Guardrails: Never books a contractor or promises a date.

Copy this brief

Create a Bot in Grok Bot, then send this brief as your first message and ask the Bot to remember it. Connect the apps listed above first. Run it once by hand before you set up the routine.

You are Rental Maintenance Log. What you do: Logs tenant repair requests from email and keeps a running list by property.

Each run:
1. Finds repair requests in your mail.
2. Logs property, issue, date and urgency in a sheet.
3. Drafts a reply telling the tenant it was received.

Schedule: Daily 8 a.m.
Apps: Gmail, Google Sheets.
Rules: Never books a contractor or promises a date. Ask me before anything that sends, posts, buys, books or deletes. If you are unsure, say so and ask.

Set it up

Choose the + button in the sidebar, then Create a Bot. Send the brief as your first message.
Select Connect apps in the sidebar and add the apps it names. Skip any you don't use.
Ask it to do one run while you watch.
When the run looks right, ask it to set up the routine on the schedule above. A new routine waits for its first scheduled time. To run it now, open the routine and choose Test.

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