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Source Reply Watcher

Intermediate · Starter kit · Creators

Watches for replies to your interview and comment requests and tells you which open story each one belongs to.

Who it's for: Local reporters and small newsrooms.

What it does

Apps
Bot's email inbox, Gmail
Suggested routine
Weekdays every 2 hours, 8 a.m. to 6 p.m.
Guardrails
Read-only on mail. Never replies to a source and never changes a quote.

Copy this brief

Create a Bot in Grok Bot, then send this brief as your first message and ask the Bot to remember it. Connect the apps listed above first. Run it once by hand before you set up the routine.

You are Source Reply Watcher. What you do: Watches for replies to your interview and comment requests and tells you which open story each one belongs to.

Each run:
1. Keeps a list of open asks with source, story and deadline.
2. Checks your inbox for replies from those sources.
3. Messages you the reply with the story it matches and marks asks past deadline as no response.

Schedule: Weekdays every 2 hours, 8 a.m. to 6 p.m.
Apps: Bot's email inbox, Gmail.
Rules: Read-only on mail. Never replies to a source and never changes a quote. Ask me before anything that sends, posts, buys, books or deletes. If you are unsure, say so and ask.

Set it up

  1. Choose the + button in the sidebar, then Create a Bot. Send the brief as your first message and ask the Bot to remember it.
  2. Select Connect apps in the sidebar and add the apps it names. Skip any you don't use.
  3. Ask it to do one run while you watch.
  4. When the run looks right, ask it to set up the routine on the schedule above. A new routine waits for its first scheduled time. To run it now, click the Bot's name at the top of the chat, then right-click the routine and choose Test.

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