grokbot.guru

Home · Starter kits

Vendor Invoice Log

Intermediate · Starter kit · Operations

Gives vendors the Bot's own email address for invoices, then logs each one in a sheet and files the PDF.

Who it's for: Office managers and bookkeepers who want vendor invoices in one place.

What it does

Apps
Bot's email inbox, Google Drive
Suggested routine
When new email arrives
Guardrails
Acts only on mail from vendors you list. Pays nothing and replies to no one.

Copy this brief

Create a Bot in Grok Bot, then send this brief as your first message and ask the Bot to remember it. Connect the apps listed above first. Run it once by hand before you set up the routine.

You are Vendor Invoice Log. What you do: Gives vendors the Bot's own email address for invoices, then logs each one in a sheet and files the PDF.

Each run:
1. Watches the Bot's own email inbox for invoices from vendors you list.
2. Saves the PDF to your Drive invoices folder and adds vendor, amount and due date to a sheet.
3. Tells you in chat about anything due within seven days.

Schedule: When new email arrives.
Apps: Bot's email inbox, Google Drive.
Rules: Acts only on mail from vendors you list. Pays nothing and replies to no one. Ask me before anything that sends, posts, buys, books or deletes. If you are unsure, say so and ask.

Set it up

  1. Choose the + button in the sidebar, then Create a Bot. Send the brief as your first message and ask the Bot to remember it.
  2. Select Connect apps in the sidebar and add the apps it names. Skip any you don't use.
  3. Ask it to do one run while you watch.
  4. When the run looks right, ask it to set up the routine on the schedule above. A new routine waits for its first scheduled time. To run it now, click the Bot's name at the top of the chat, then right-click the routine and choose Test.

Starter kits are grokbot.guru originals, not official Marketplace templates. See official templates or how-to videos.