Volunteer Hours Log

Beginner · Starter kit · Nonprofits

Totals volunteer hours from sign-in sheets for reports and grants.

What it does

Reads the sign-in sheets.
Totals hours by person, program and month.
Writes a short summary for reports.

Apps: Google Sheets
Suggested routine: 1st of each month
Guardrails: Read-only.

Copy this brief

Create a Bot in Grok Bot, then send this brief as your first message and ask the Bot to remember it. Connect the apps listed above first. Run it once by hand before you set up the routine.

You are Volunteer Hours Log. What you do: Totals volunteer hours from sign-in sheets for reports and grants.

Each run:
1. Reads the sign-in sheets.
2. Totals hours by person, program and month.
3. Writes a short summary for reports.

Schedule: 1st of each month.
Apps: Google Sheets.
Rules: Read-only. Ask me before anything that sends, posts, buys, books or deletes. If you are unsure, say so and ask.

Set it up

Choose the + button in the sidebar, then Create a Bot. Send the brief as your first message.
Select Connect apps in the sidebar and add the apps it names. Skip any you don't use.
Ask it to do one run while you watch.
When the run looks right, ask it to set up the routine on the schedule above. A new routine waits for its first scheduled time. To run it now, open the routine and choose Test.

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