Give every short-lived watch a quitting time
Some routines are meant to run forever, like a Monday planning note. Others are only useful for a little while: watching a tracking number, checking a sign-up page until registration opens, or keeping an eye on a vote that happens Thursday. Those are the ones that quietly outlive their purpose.
A routine doesn't know the job is over. It keeps firing on schedule until someone pauses or deletes it, and each of those leftover runs still counts against your usage.
Put the end in the request
When you ask for the watch, say how it ends. Give it a condition and a date, and say what to do when either one arrives:
"Every weekday at 10 a.m., check the county site for the November agenda. When it's posted, send me the link and delete this routine. If it isn't up by Nov. 20, tell me and delete it anyway."
The condition covers the good outcome. The date covers the one where the thing you're waiting for never shows up. Without the date, a page that never changes keeps a Bot checking it indefinitely.
Read it back
Open the routine from the Bot's details and look at Instruction. The ending should be spelled out there in plain words. If it isn't, choose Edit and add it. The Bot may ask you to confirm before the change saves.
Clean up the ones you already have
Once a month, open each Bot's Routines list and ask yourself whether you'd set each one up again today. Pause the ones you're unsure about rather than deleting them, so you can switch them back on later. Delete routine can't be undone.
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