Give one Bot a morning routine that catches slipped commitments
One Bot can start the weekday with a short catch-up: what slipped, and the follow-ups still waiting. This idea came from Forward Future's Grok Bot Playbook, Part I. Here's how we'd set it up.
1. Pick one Bot. Use a Bot you already talk to. This job does not need a new roster.
2. Connect what it should check. Open Connect apps and add Google Calendar if that is where your schedule lives. Official help says the Bot can read calendars you can see. Add Gmail if you also want it to search that mailbox. Official help says Gmail can search and read mail there and draft messages.
3. Ask for the routine in chat. Say what it should do and when. Ask it to run every weekday morning, list commitments that still need a reply, and draft those follow-ups without sending them. The help page says you create a routine by asking in chat, and that it then appears under the Bot's routines.
4. Check When to run. Click the Bot's name, find the routine, and read the saved schedule. It should match what you asked, in the time zone under Settings, labeled Timezone. A new routine waits for its next scheduled time. It does not run when you create it.
5. Test it once while you watch. On desktop, open the routine and choose Test if the button is there. A test does real work. It can use connected apps and change files, and the result shows up in the Bot's chat. Watch that first pass.
6. Send only what you approve. If a routine writes an email, that message waits as a draft until you press Send. Text from an email or a web page does not count as your request. Instructions that arrive in an email to the Bot are not permission to send. If a routine raises an approval card and you do not answer, that card expires after 30 minutes.
Routines run in the cloud while your laptop is closed, so the briefing can arrive before you sit down. We did not inspect a live chief-of-staff routine for this guide.
What to do: Pick one Bot, ask for a weekday morning catch-up routine, test it once, and send only the drafts you approve.
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