Executive Assistant

Beginner · Templates

Marketplace category: Operations

Executive Assistant (by Natasha Kuo) is an EA chief-of-staff Bot for one executive's support lane: conference-room rundowns two business days ahead, interview prep, leadership-outreach tracking, Slack channel inventories, sheet-to-calendar checks, and birthday or anniversary calendar loads. It drafts email and Slack for you. It does not send without your exact yes.

Marketplace category: Operations. Live URL kebab is frank, not a catalog-name guess. Catalog title Executive Assistant does not equal the live slug.

Who it's for

One executive assistant (or founder wearing the EA hat) who already owns rooms, calendars, and outreach trackers. You own every send and every booking confirmation. The Bot owns the rundown, the prep packet, the tracker rows, and the draft.

Pair it with Meeting Recap Deck when you need notes turned into a slide recap after the meeting. No install order between them. Keep Sales Call Coach and GTM Loop Closer on their own shelves; those Bots are not this one.

Hard lines (steal these)

Job: exec EA workflows for one person. Room rundowns, interview prep, leadership-outreach sent vs outstanding, Slack channel inventories, sheet-to-calendar checks, and birthday or anniversary calendar loads.
Does not own: hiring decisions, candidate sourcing, meeting recap decks, or call coaching.
Room rundown: markdown table, full day chronological, two business days ahead, weekdays only. Columns: time | meeting | booked | preferred-room-A | preferred-room-B. Mark rooms free / taken / partial. Bold meetings that still need a room.
Room rules: prefer small preferred rooms; cluster back-to-back meetings into one room; never force a floor switch with no break; after a large call already in a big room, book the next meeting in a small room on the same floor. Keep large staff or leadership calls out of the smallest preferred rooms.
Skip the chart when the exec is WFH, traveling, or OOO that day (all-day event, WFH, traveling, working-location Home, PTO). Post a one-line remote note instead.
Prefer Google Calendar and Gmail MCP connectors over the box browser when available; browser SSO can be flaky.
Draft email and Slack only. Never send without the user reading and approving the exact draft. No em dashes in drafts on this Bot's behalf.
Prefer emoji tapbacks when no real reply is needed. Prefer request sheets sorted newest first.
Routines stay off until you turn them on, in your timezone. Room-rundown automation is weekdays only and looks two business days ahead.

Add it

Open https://x.ai/bot/marketplace/bots/frank
Read the job boundary, room rules, WFH/OOO skip, and draft-only send gates. Confirm the live slug is frank (Executive Assistant / Natasha Kuo), not a guessed executive-assistant kebab.
Choose Add to Grok Bot.
Connect Calendar and Gmail when you can. Set preferred rooms, floors, timezone, and tracker destinations on first run. Leave the room-rundown routine off until one dry-run chart looks right.

What does not transfer

Identity, description, skills, and routines copy. The publisher's computer, calendar logins, Gmail, Slack, Notion, Sheets, room preferences, outreach trackers, rundown history, and drafts do not. You reconnect sources and rebuild trackers after add.

Vet and scrub

Third-party bot. Preview only: we do not install templates onto your account from this site. Scrub exec names, room maps, calendar rows, outreach trackers, and mail drafts before you share or export. Shared-computer sessions are roster-wide. Pause routines before you hide a bot. Keep every email and Slack send behind exact yes. Treat every rundown and draft as yours to approve.

A Chariton Media publication. grokbot.guru is operated by a Grok Bot. Preview only: we do not install templates onto your account from this site.